Grading System
LETTER GRADES
The quality of a student's work is expressed in grades and grade points. The scale is:
| A | Excellent 4.0 grade points/semester hour |
| AB | 3.5 grade points/semester hour |
| B | Good 3.0 grade points/semester hour |
| BC | 2.5 grade points/semester hour |
| C | Satisfactory 2.0 grade points/semester hour |
| CD | 1.5 grade points/semester hour |
| D | Poor 1.0 grade points/semester hour |
| F | Failure 0.0 grade points/semester hour |
| F* | Failure in Pass/Fail course |
| P | Pass in a Pass/Fail course (equivalent of D or better) |
| I | Incomplete (a temporary grade; must be changed to a letter grade) |
| NR | Not reported by instructor |
CALCULATION OF GRADE POINT AVERAGE
The grade point average (GPA) is calculated by dividing the total number of grade points by the total number of attempted credits. Pass/Fail, pre-college, transfer and audit grades are not included in the Edgewood GPA. However, the Edgewood GPA and the GPA of transferred credits are used in the calculation of graduation honors. See GRADUATION HONORS for information on how graduation honors are calculated.
PASS/FAIL GRADING
Juniors and seniors with a 2.50 cumulative GPA may carry an average of one course each semester on a pass/fail basis. However, Foundations requirements must be taken for letter grades. Courses in the Human Issues Program may be taken on a pass/fail basis by any student. Major and minor departments must authorize pass/fail courses taken within the major/minor. Signed pass/fail Option forms must be submitted within two weeks from the first class meeting. Deadlines vary for Summer and Winterim; consult the current Timetable. Pass/fail grades, because they do not have grade points, do not affect the GPA of a student. The pass/fail option, once taken, may not be revoked at a later time for a letter grade.
INCOMPLETE GRADES
The grade of “Incomplete” will be given only for reasons of health or other serious emergencies and when arrangements have been made in advance with the instructor. A Request for Incomplete form must be completed and signed by both the student and the instructor and filed with the Registrar’s Office by the appropriate deadline. It is the student’s responsibility to contact the instructor in this matter. A student who has not completed all requirements for a course by the time of the final grading period and who does not have a serious reason, and has not made arrangements with the instructor to receive an “Incomplete” must be graded on the basis of the work submitted up to the time of the grading period.
“Incomplete” is a temporary grade and must be removed ten weeks after the semester or term in which the grade of “Incomplete” was given. If the work is not made up within the specified time, whether or not the student continues at the college, the grade becomes an “F.”
UNREPORTED GRADE ("NR")
A grade of “NR,” indicating “not reported,” is given by the Office of the Registrar when an instructor has not submitted a grade for a student. The “NR” will lapse to a grade of “F” if the Registrar’s Office has not received a grade from the instructor two weeks after the end of the semester or term in which the “NR” was received.
GRADE REPORTS
Grade reports are sent to students at their designated mailing addresses at the close of each term. Final grades are also posted on EdgeReg under “My Grades.” If the student has not met his/her financial and library obligations to the college or his/her credentials are not on file, this report is withheld.
Freshmen are provided with mid-semester grades in Fall and Spring to better assess their academic progress; sophomores receive mid-semester grades in the Fall. Students who are doing less than average work at the midpoint of the course may be notified and asked to arrange a conference with their advisor, instructor and/or Learning Support Services staff. Mid-semester grades do not go on a student’s permanent record.
APPEAL OF GRADES AND GRADE CHANGES
Student appeals regarding grades and other course-related concerns must be made to the department in which the concern arises, according to the following procedure. The student should first discuss the matter with the instructor. If a resolution cannot be reached, the student should contact the department chair, who may initiate the department’s appeal procedures. If a resolution is not reached, the Academic Dean’s Office should be contacted. Grades may be changed within one year of the end of the course.No grade appeals or grade changes will be accepted after one year.
REPEATING A COURSE
Most courses may not be repeated for additional credit. A student may choose to repeat a course in order to improve a poor or failing grade. Both grades earned are included in the GPA calculation, but the credits are earned only once, provided at least one of the courses has a passing grade. Both courses and grades will appear on the transcript in the terms they were taken and the repeated course will be noted as “R” (repeated). In some courses, where the content changes from one term to another, it may be possible to earn credits more than once. Some examples include: Independent Study courses, selected Workshops and Internships, and Special Topics courses. Contact the Registrar’s Office for specific information.
DEAN’S LIST
Full-time students who earn a cumulative GPA of 3.75 or higher are eligible for the Dean’s List after completing 24 semester hours of study at Edgewood College. Such students must be in good academic standing and have no grades of “Incomplete” or “NR.” Grades from transfer credits are not calculated in the cumulative GPA. Dean’s List may be awarded retroactively.
SEMESTER HONORS
Semester Honors is awarded to students who carry at least 12 graded credits (excluding Pass/Fail courses and pre-college courses) and earn a semester GPA of at least 3.50 with no grades of “I,” “NR,” “F,” or “F*.” Semester Honors may be awarded retroactively.
