Registration Policies and Procedures
REGISTRATION
Registration means enrolling in courses for a specific semester or term. The Timetable of courses offered is published twice a year in April and November and may also be accessed online on EdgeReg at edgereg.edgewood.edu. It includes specific information for registration. The majority of students register online using EdgeReg to select courses. Current students are expected to register in the announced registration periods called Priority Registration. Students are given priority in registration according to their classification and total number of credits earned.
CHANGE OF SCHEDULE: ADDING OR DROPPING
Any change in schedule (course add, course drop, or credit change) should be discussed with the student’s academic advisor. A student may add courses through the first week of the semester. Add/drop deadlines for Session, Winterim and Summer courses are indicated in the Timetable and on EdgeReg. The student is responsible for dropping or adding courses officially by appropriate deadlines indicated in the current Timetable.
Course drops are not permitted after the fifth week of a session course or after the tenth week of a semester course. Students who are dropping all their courses or their only course must use a Term Withdrawal form. Students are fully responsible for submitting forms to the Registrar by the appropriate deadlines.
PAYMENT OF FEES
Payment of fees or fee arrangements must be made prior to the start of classes each term. Refer to the Timetable or EdgeReg for specific deadlines. Students who have not made fee payments or fee arrangements by the stated deadline in the current Timetable will be withdrawn. There is a $50 fee to be reinstated. The fee for reinstatement after the semester or term ends is $150.
FAILURE TO REGISTER
Students may not attend courses for which they are not registered. The last day to add or register for a course is the end of the first week of classes in a semester. Session, Summer and Winterim add deadlines appear in the Timetable. A student who attends a class for which he or she is not registered and has not paid tuition will not be allowed to add the course after the first week of classes or at a later date.
WITHDRAWAL FROM COLLEGE
A student who wishes to withdraw from the college during the semester (i.e., drop all courses), must submit a completed and signed Term Withdrawal form to the Registrar’s Office. Failure to meet the drop deadline can result in grades of “F” and/or financial consequences. Non-attendance does not constitute withdrawal; failure to withdraw officially will result in liability for all tuition and fees and grades of “F” for each course enrollment. See the refund policy under TUITION AND FEE INFORMATION.
CREDIT LOADS
Full-time students carry a load of 12 to 17 semester hours each semester. Semester loads exceeding 18 hours are rare and should be considered carefully. Semester loads over 18 credits must be approved by the Academic Dean’s Office. In order to graduate in four years, students must earn an average of at least 15 credits per semester. Actual credit loads may vary depending upon the major. See tuition for overloads under TUITION AND FEE INFORMATION.
CLASSIFICATION OF STUDENTS
Students are classified according to the number of credits they have earned. Those who meet the entrance requirements are classified as freshmen. Students with 28 semester-hours of credit are classified as sophomores; those with 60 semester-hours are classified as juniors; those with 90 semester-hours are classified as seniors. A student who does not wish to enroll as a candidate for a degree at Edgewood College or does not meet the admission requirements is classified as a Limited or Non-Degree student.
COURSE FREQUENCY
Frequency of course offerings (every semester, every year, in alternate years, or occasionally) is determined by the relevance of courses to programs and by student need, interest, and enrollment. Academic departments usually develop a two-year course rotation to assist students with program planning. The college reserves the right to cancel a course for lack of adequate enrollment or other reasons. Individual course frequency is listed in the course descriptions for each academic department.
COURSE NUMBERING SYSTEM
| Below 100 | Pre-college courses do not fulfill degree requirements |
| 100-299 | Introductory Courses |
| 300-399 | Intermediate Courses |
| 400-499 | Advanced Courses |
| 500-800 | Graduate Courses |
| F1-F8 | Foundations of Human Learning courses |
| HNR | Honors course |
AUDITING A COURSE
Full-time students may attend a non-credit course or audit a credit course with no additional tuition charge. Persons other than full-time students who attend or audit a course will be charged the current per-hour audit fee, except graduates of Edgewood College and senior citizens over the age of 60, who will be charged a discounted audit fee.
Permission to audit requires consent of the instructor. Audit status permits the person to attend the class but does not authorize participation in class discussion or evaluation by the instructor. Explicit consent of the instructor is required for active participation in the class. Audit students are admitted on a space-available basis.
This policy applies only to courses other than laboratory and nursing clinical courses and not to special programs, workshops, institutes, etc. The college reserves the right to withdraw permission to attend or to audit, and to refund the audit fee, if the circumstances in a particular course should make such withdrawal and refund advisable.
TRANSFER CREDITS
Edgewood College accepts academic credit from recognized regionally accredited post-secondary institutions.
Courses with grades of “D” or lower do not transfer (this includes grades of D+). Courses taken as Pass/Fail or “for credit only” do not transfer without official documentation from the institution verifying that the grade is equivalent to a “C” or better.
A maximum of 60 credits may be transferred from all combined coursework earned at two-year institutions, including two-year UW college campuses and UW Extension coursework.
The Registrar’s Office determines acceptability of courses for transfer and fulfillment of General Education requirements in accordance with policies of the Undergraduate Curriculum Committee and the Faculty Association. Academic departments determine whether transferred courses fulfill requirements in the major or minor.
Current Edgewood students must receive prior approval to enroll at another institution for the purposes of transferring courses back to Edgewood by submitting a Request for Transfer form to the Office of the Registrar.
The general residency requirement is that a minimum of 32 semester credits must be earned at Edgewood College, including required work in the major. Each academic department determines the number of Edgewood credits that must be earned in the major or minor.
International students or students who have studied abroad must submit a report from a foreign credential evaluation service in order for courses taken abroad to transfer. Contact the Office of the Registrar for information.
Courses that are repeated are counted only once in total credits earned. If a student repeats a course at Edgewood that was previously transferred from another institution, the transferred credits will be removed from the student’s record.
Transferred courses are not included in the Edgewood College grade point average calculation; however, they are included in the calculation for graduation honors.
TRANSCRIPTS
A transcript of credits is an official document issued by the Registrar’s Office. Requests for Edgewood College transcripts must be in writing, including the student’s signature, or on a Transcript Request form. The fee is $3.00, which must accompany the request. No request will be honored if any outstanding financial obligations to the college have not been met. There is a three- to ten-day processing period for transcript requests.
Edgewood College does not issue transcripts or copies of records on file from other institutions. All transcripts received by Edgewood College become the property of the college and cannot be released to the student. Students may review their transcripts from other institutions in the Registrar’s Office during regular office hours.
REGISTRAR'S OFFICE FORMS
Forms mentioned in the above sections may be obtained at the Office of the Registrar.