Administrative Assistant – School of Education
(Part-Time)

DESCRIPTION OF JOB:

The position is part-time, 28 hours per week, covering a calendar year.  This position will collaborate with and support the School of Education dean and undergraduate, master’s, and doctoral level faculty and staff, including the Cutting Edge program.  Responsibilities include but are not limited to:  supporting School of Education (SoE) projects and initiatives, managing budgets, maintaining and creating department records, supervising 2-3 student workers, coordinating and reserving space and supplies for special events, maintaining office supplies, providing support to faculty and staff, and attending department meetings to record minutes. 
Responsibilities:

Administrative Responsibilities

  • Manage and monitor budget numbers
  • Justify SoE Dean approved invoices for business office
  • Assist with other business office responsibilities
  • Assist with expense reporting
  • Provide administrative support for special event planning (room reservations, food service requests/catering, scheduling of candidate interviews, etc.)
  • Attend all scheduled SoE Faculty Association (SoEFA) and staff meetings
  • Create meeting minutes for assigned committee meetings. Update SharePoint sites as needed
  • Maintain updated files of hard and electronic copies of SoE Handbooks
  • Collect and maintain updated hard and electronic copes of syllabi and schedules from all faculty members each semester
  • Update and purge historical student archives in keeping with the current policy for maintenance of records
  • Maintain and create materials for department bulletin boards and hallway displays, as needed
  • Create and maintain department directories
  • Retrieve and distribute mail for SoE faculty and staff
  • Assist students and visitors
  • Assist with scanning, copying, and archiving
  • Order supplies, including business cards and office supplies, for faculty and staff
  • Other duties as assigned

 Academic Support and Collaboration

  • Collaborate with faculty and staff to support initiatives, reports, programs, etc.
  • Serve as liaison between faculty, staff, and students and technology services and facility services
  • Participate in SoE committees as assigned
  • Other duties as assigned

Student Worker Supervision

  • Interview, hire, train, and supervise student workers
  • Set schedule for student workers and monitor professional competencies of student workers according to the Human Resource Student Supervisor Handbook
  • Verify and approve hours for student workers

JOB QUALIFICATIONS

Necessary Education or Work Experience:

  • Bachelor's degree preferred
  • Three or more years of work experience related to the job responsibilities
  • Work experience in a higher education setting preferred
  • Experience related to data management and reporting required

Required Knowledge and Skills:

  • Familiarity with office related software applications (e.g. Microsoft Office, Adobe Acrobat, and Photoshop) and ability to develop specialized technology skills, e.g. FileMaker Pro, Jenzabar, Feith Systems, and SharePoint
  • Commitment and sensitivity to issues of diversity and the needs of students
  • Advanced office skills (word processing, data entry, file management, use of office equipment)
  • Excellent management skills (Organizing, delegating, problem-solving, attending to detail, negotiating)
  • Ability to show initiative and follow through on projects
  • Time management skills (planning, prioritizing, meeting deadlines)
  • Superior oral and written communication skills
  • Ability to handle confidential or sensitive information with discretion
  • Willingness to work with a number of School of Education and Edgewood College faculty and staff on various projects

Other Qualifications:

Edgewood College, an Equal Opportunity Employer, is committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence — the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values — truth, compassion, justice, partnership, and community.

 

To apply:  Send a cover letter, resume, and references to:

 

Edgewood College

Human Resources – AASE

1000 Edgewood College Drive

Madison, WI 53711

E-mail: humanresources@edgewood.edu

Equal Opportunity Employer