Staff Accountant – Payroll & General Ledger
DESCRIPTION OF JOB:
This role oversees the biweekly and student payroll processes, ensuring timely and accurate compensation for employees. It supports the College’s accounting operations, emphasizing precision, efficiency, and responsiveness. The position serves as a key point of contact for faculty, staff and students, handing both telephone and in person inquiries.
Key responsibilities include administer and manager biweekly student payroll cycles, reconcile general ledger accounts related to payroll, support the accounting functions with a focus on accuracy and timeliness, provide reconciliation and reporting for GMC One Card, and ensure compliance with federal and state regulations by processing and depositing payroll taxes promptly.
First consideration will be given to application materials received by September 15, 2025.
Responsibilities:
ESSENTIAL JOB FUNCTIONS
Accounting
- Review daily cash receipts edit, balance to deposit and post to general ledger. Scan daily bank deposit
- Review student web payments from online payment system and post to general ledger
- Serve as a backup for processing student account payments and making adjustments on behalf of the Accounts Receivable Associate
- Maintain, review and post to general ledger one card activity including meal plan uploads and adjustments
- Develop and produce reports to support the monitoring of the general ledger
- Provide assistance to the Controller with various special projects, such as analyzing meal plans, preparing financial reports, and managing tax withholding processes
- Assist with accounting processes, including preparing monthly and quarterly entries and facilitating the closing procedures
- Assist Accounting Manager with University credit card program including communication with credit card holders and review of documentation from employees
General Ledger
- Provide guidance to faculty, staff, and students on inquiries related to budgets and expenditures
- Prepare monthly transactions in the general ledger to ensure accurate financial record keeping.
- Set up new general ledger accounts as necessary and budget officer access
Payroll
- Verify Human Resources reports for new hires to ensure accuracy
- Review Human Resources reports for updates to employee benefits
- Conduct audit comparing timecard data from the timekeeping system to payroll records
- Process biweekly and student employee pay in an accurate and timely manner
- Send ACH files to the bank and handle federal tax deposits securely
- Provide support to students, faculty, and staff regarding pay stubs and W-2 information
- Assess benefit invoices and reconcile benefit withholdings for accuracy
- Work closely with Benefit Specialist on annual benefit renewal and payroll updates
- Assist the Controller with reconciling and preparing quarterly state tax reports to ensure compliance and accuracy
Customer Service
- Respond to a wide range of inquiries, from straightforward to more intricate questions
- Serve as a backup point of contact for faculty, staff, students, and the public regarding accounting and student billing concerns
- Clarify and communicate policies and procedures effectively
- Foster a welcoming and supportive environment for students and parents.
Business Office/Other functions
- Contribute to process improvement initiatives by identifying opportunities for efficiency and implementing solutions.
- Carry out additional responsibilities as requested, delegated or assigned.
JOB QUALIFICATIONS
Necessary Education or Work Experience:
- Bachelor’s degree in business-related field with focus on accounting
- Minimum of 2 years’ experience in accounting and payroll processing
- Demonstrated experience in customer service role, with ability to respond to customers promptly, accurately, and with a friendly demeanor.
Required Knowledge or Skills
- Proven ability to work effectively as a team member.
- Excellent attention to detail and organizational skills
- Exceptional customer service skills
- Ability to problem solve and make independent decisions.
- Working knowledge of spreadsheets and word processing
- Excellent oral and written communication skills
- Must be able to multitask and work in fast paced environment.
- Sensitive to cultural diversity and backgrounds
Required Technology Skills
- Overall Proficient skill level in Microsoft Office, which includes Word, Excel, Power Point, Outlook, and basic computer concepts.
- Knowledge of SharePoint is a plus.
- Ability to create queries and reports using database report generator.
- Embrace new technology and a deep desire to learn new software.
Other Qualifications:
Edgewood University, a Catholic college sponsored by the Dominican Sisters of Sinsinawa, is an Equal Opportunity Employer, committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence – the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values – truth, compassion, justice, partnership, and community.
Must be authorized to work lawfully in the United States without Employer Sponsorship
How to Apply
Send one PDF document which includes cover letter, resume, and references with a subject line that includes the position code SACC:
Edgewood University
Human Resources – SACC
1000 Edgewood College Drive
Madison, WI 53711
E-mail: humanresources@edgewood.edu
Equal Opportunity Employer