Human Resources Coordinator – Part-Time
DESCRIPTION OF JOB:
The HR Coordinator will be responsible for providing office management and administrative support to the Office of Human Resources. This role will handle a wide range of HR duties such as recruitment, onboarding, employee records management, and ensuring compliance with HR policies and procedures. The ideal candidate should have strong organizational and communication skills, along with a passion for helping create a positive workplace culture.
The individual exercises considerable independent judgement, possesses strong written and verbal communication skills, administrative and detailed oriented, organizational and time management skills and handles highly confidential matters on a continuous basis. The individual should be able to work independently and have discretion with handling confidential information.
This is a part-time HR Coordinator position – 20 hours/week.
First consideration will be given to application materials received by 6/13/2025.
Responsibilities:
ESSENTIAL JOB FUNCTIONS
Office Management/Administrative Support
- Provides administrative support to the vice president along with supporting the Human Resources but not limited to, planning, organizing, scheduling appointments and events; managing calendars; answering phone inquiries; managing requests; organizing, maintaining, and purging records and files; transcribing and proofing documents; ordering supplies.
- Maintains a welcoming and professional environment in Administration and Business and Finance suite. Greets visitors, takes initiative to assist students, parents, College community, and other constituencies on routine questions or concerns.
- Process monthly credit card reconciliations for the vice president
HR Coordination
- Administer changes in the Employee Handbook, financial shared documents and update SharePoint accordingly
- Administer online Title IX, Exit Surveys and HR related trainings
- Collect and ensure accuracy of employment paperwork
- Work with HR team to coordinate new hire orientation and employee recognition programs.
- Assist with recruiting, hiring, and onboarding processes
- Coordinate motor vehicle verifications and assist with fleet vehicle management
- Proactively work with other College departments as needed to complete special projects which have an organization and strategic impact
- Updating organizational charts accordingly
Other duties as assigned
JOB QUALIFICATIONS
Necessary Education or Work Experience:
- Bachelor’s degree or Associate’s degree combined with minimum two years of administrative support.
Required Knowledge and Skills:
- Meticulous grammar, editing and writing, presentation and communication skills with experience interfacing with all levels of management;
- Excellent organizational, time management and analytical skills required with the ability to manage multiple projects;
- Maintain confidentially and use good judgement in making independent decisions with a high degree of tact and diplomacy;
- Prepare and maintain record and reports in efficient and retrievable electronic office environment;
- Ability to efficiently collaborate with faculty, staff, student, and all schools, departments and offices within Edgewood College;
- Be flexible; plan, analyze issues and problem solve; and maintain composure under pressure;
- Be a self-starter and have the ability to accept and carry out responsibilities;
- Possess an attitude of assisting others and the ability to interact with internal and external constituents in a personable manner;
Specialized Technology Skills:
- Proficiency in use of Microsoft Office Suite applications and Office 365.
- Ability to use electronic office business equipment efficiently.
- Willingness to learn new software.
Other Qualifications:
Edgewood College, a Catholic college sponsored by the Dominican Sisters of Sinsinawa, is an Equal Opportunity Employer, committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence – the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values – truth, compassion, justice, partnership, and community.
Must be authorized to work lawfully in the United States without Employer Sponsorship
How to Apply
Send one PDF document which includes cover letter, resume, and references with a subject line that includes the position code HRCO to:
Edgewood College
Human Resources – HRCO
1000 Edgewood College Drive
Madison, WI 53711
E-mail: humanresources@edgewood.edu
Equal Opportunity Employer