Edgewood College Flag

Senior Staff Accountant

Description of Job

The position will carry out the College’s accounts payable process and will assist the Controller with general accounting support functions including the preparation of reconciliations, period closes, ad hoc reports, and general accounting. The position administers the student payroll processing to insure accurate and timely payment to student employees. This position provides customer service for inquiries from faculty, staff, and students.


Accounts Payable

  • Manager weekly Accounts Payable process to insure completion in a timely and efficient manner
  • Audit invoices, check requests, and travel reimbursements for compliance with college policies and procedures
  • Educate community and enforce fiscal policies and procedures related to accounts payable processing
  • Review vendor payments and prepare 1099/1096 annual reporting requirements
  • Reconcile the accounts payable ledger to the general ledger quarterly
  • Provide recommendations for improvements in accounts payable policy and procedures and in usage of administrative software system


  • Develop, implement and continuously accounting procedures by analyzing current procedures and recommending changes
  • Review daily cash receipts edit and prepare daily bank deposit
  • Reconcile student web payments from online payment system to general ledger
  • Provide analysis and reconciliation for subcontracted dining services
  • Create and generate reports for general ledger monitoring and analysis
  • Assist Controller with special projects including but not limited to budget preparation, financial analysis, and tax reporting
  • Provide support for accounting processes including monthly/quarter entries and closing
  • Audit, track and monitor corporate credit card and fleet card activity to ensure compliance with college policies
  • Analyze independent contractor payments and prepare annual 1099 IRS reporting


  • Setup and maintain student employee biographical, pay, and tax information
  • Audit student timecard information from time keeping system to payroll data
  • Accurately process student employee biweekly payroll
  • Transmit ach file to bank and federal tax deposit
  • Assist students in access to online pay stubs

Customer Service

  • Contact for faculty, staff, students and public concerning issues regarding accounting and student billing.
  • Answer simple and complex questions
  • Explain accounting policies and procedures
  • Provide welcoming environment to students and parents


  • Oversee implementation and testing for ERP system upgrades
  • Design and update queries and reports utilizing ERP report software
  • Manage college credit card users and activity on Access Online
  • Create and update documents on shared drives
  • Maintain Business Office website and provide changes/updates as needed

Business Office/Other functions

  • Act as a liaison between Business Office and college departments
  • Participate in process improvement initiatives
  • Coordinate work assignments for student employees in office
  • Perform other duties as requested, delegated or assigned

Job Qualifications

Necessary Education or Work Experience

  • Bachelor Degree
  • Minimum of 2 years’ experience in accounting or related work experience
  • Experience in customer service related field required with ability to react to customers quickly, accurately, and congenially
  • Experience in document imaging technology helpful

Required Knowledge and Skills

  • Proven ability to work effectively as a team member
  • Excellent attention to detail and organizational skills
  • Exceptional customer service skills
  • Ability to analyze and interpret data and make independent decisions
  • Working knowledge of spreadsheets and word processing
  • Excellent oral and written communication skills
  • Attention to detail and ability to multitask in a fast-paced environment
  • Multicultural Competence – the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways
  • Ability to adapt to and welcome interruptions in a positive and friendly manner

Required Technical Skills

  • Overall Proficient skill-level in Microsoft Office, which includes: Word, Excel, Power Point, Outlook, and basic computer concepts
  • Knowledge of SharePoint is a plus
  • Ability to create queries and reports using database report generator
  • Embrace new technology and a deep desire to learn new software

Other Qualifications

Edgewood College, a Catholic college sponsored by the Dominican Sisters of Sinsinawa, is an Equal Opportunity Employer, committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values - truth, compassion, justice, partnership, and community.

To apply:  Send a cover letter, resume, and references to:

Edgewood College

Human Resources –SSAC

1000 Edgewood College Drive

Madison, WI 53711

E-mail: humanresources@edgewood.edu

Equal Opportunity Employer